Make sure everyone in the cast and crew gets a copy of the rehearsal calendar, and understands when and were they are expected to be. They have to understand this musical is a serious commitment. One way to reinforce this is to have every volunteer involved with the show sign a Letter of Commitment. You can print them up on half-sheets or post cards. I understand that this is a serious personal commitment.
I hereby agree to show up on time for all rehearsals, performances and related activities, and to give my best to make this show a success. I confirm that I consider my participation in this show to be a special priority in my life.
This is not legally binding, but clarifies the moral commitment each person is making to the production.
If you are working with any small children, have their parents sign this letter too. You can have everyone sign this at the first rehearsal, or beforehand -- the sooner the better. This is the time when directors both stage and musical must do their homework. Consider how you will approach every scene and song, at least in terms of the overall effect you want to achieve.
The cast and crew must always sense that you know the material and have clear goals. Unlike professionals, they are not paid to respect you. You will have to earn their respect. The best way to accomplish that is by demonstrating from day one that you are the person or persons to look to. Screaming won't do this.
A calm, firm sense of command will. If this is a school production, make it clear from the get-go that everyone on the team is expected to keep their grades up. Many schools have a policy that students having academic problems will be removed from a production. If you announce such a policy, be sure to stick to it. That could be tricky if you have to replace your lead one week to opening! In my opinion, a stern warning to maintain good grades will usually be enough.
Most students involved in dramatics have solid grades, and you may be surprised to see how many improve their grades while working on a show. There is tremendous excitement when the cast and crew come together for the first time. First rehearsal begins with presenting the production team. The stage and musical directors make brief introductory remarks, followed by a full read through of the show by the cast.
The stage manager or assistant director should put together a contact sheet with up to date phone numbers of all cast and crew. This list should include both home and cell phone numbers, just in case. The first rehearsal is also a good time to get a list of emergency contacts for everyone -- and to ask anyone with health concerns to clue you in.
Basically healthy people of all ages can be diabetic, hypoglycemic, epileptic or have other conditions that it behooves you to be aware of. If time allows and you can make sure that it does go right into blocking one of the ensemble scenes.
Make it clear that rehearsals will be busy events and that you will not be wasting time. The atmosphere should be upbeat and positive. Do not tolerate improper behavior. Make it clear that the way for everyone to have a good time at rehearsals is by going a good job.
A director's sense of focus can be contagious. Set the right tone at this point and the entire rehearsal process will benefit from it. Nip this in the bud! Be sure to correct behavior without humiliating anyone. If someone tries to pull a star trip, take them aside and make it clear that they can be replaced. After all, this is the easiest time to recast. On the other hand, anyone creating a scene in front of others must be corrected on the spot. Workshops will last somewhere around six to 10 weeks.
Those cast in a workshop will not always be contracted to play in the production if the show does go to the next step.
In a workshop, the musical is being developed in everyway- the book, lyrics, and music may be changed, rewritten, cut and replaced. Dances are choreographed, scenes staged, and music, lines, and lyrics learned. As the show becomes refined, it will be performed for potential investors. The next step could be a production at a theatre in a large city, such as Chicago; a move to an Off-Broadway theatre, or a full Broadway production. The show may also take another path. Some shows that make it to Broadway may first be given a low budget Off-Off-Broadway production.
Between the first day of rehearsal and the first preview, usually no more than a month or two pass. Much of this schedule is dictated by the contract that exists between Actors' Equity Association, the stage performers' union, and the Broadway League, the producers' trade orgnanization. A typical rehearsal period for a Broadway show, said Equity spokesperson Maria Somma, is weeks. And there are even more specific guidelines within those weeks and days.
In the final seven days leading up to the first ppp, rehearsals can't exceed 10 out of 12 hours per day. Of course, there are exceptions. Some shows usually musicals are so complex and ambitious that a mere six-to-eight weeks won't do. A major example is currently in rehearsal. Theatres tend to be open on public holidays, except Thanksgiving and Independence Day.
These new shows play alongside the long-running Broadway musicals, which run throughout the year. There can occasionally be quite a few changes over a period of a few months, with some productions closing at relatively short notice. It does not matter what you wear nowadays to gain entry to the theatres in New York.
Both formal and informal clothing is accepted. Find out what to wear on Broadway and how to dress for the theatre in New York here. You are allowed to drink water, soft drinks, or alcoholic drinks that are purchased at the venue. Certain venues allow audiences to bring their own sealed refreshments, but most Broadway theatres do not.
You do not have to tip theatre ushers on Broadway, or at any New York theatre.
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