When mailing to a recipient in a different location through either FedEx or USPS, here are some of the things that you should note. This is the only way that you can have that proof.
This service has a timestamp that records every point of the mailing process. This information includes the post office that your mail travels through. The data can be available in the account for up to ten years after the mail has been delivered. The mailing information is also available on the USPS website for 90 days. Adding a signature is very important because you will be able to get a notification when your mail is delivered.
This is especially important when mailing important documents. Remember, not all mailing or delivery methods are the same. Choose the safest way to mail important documents to clients that work best for you. Once you have made a choice on the best mailing service to use, it is also best to note that you might still have to face some risks like loss of mail through fire accidents, plane crashes, or more.
Therefore, always have backup copies of the documents that you are sending to your clients. If you do not have that kind of money to spare, you should choose to invest in a more sure way of mailing your important documents.
It is essential to make copies before transmitting the actual documents. If you have a sensitive mail that you need to send, do it as soon as possible. Early planning ensures that the recipient receives it on time and act on the information as necessary. You can get courier services that will deliver your mail within the shortest time possible.
While such immediate services can be expensive, your mails will get priority. Sending your mail as quickly as possible can address any time-frame concerns; ensure that you pay attention to the safety of the courier services you choose. However, fax is less preferred as faxed documents can be challenging to read. You might need to make follow-up calls for clarification.
With the growing concern of data and identity theft, it is vital to know the safest way to mail important documents. Skip to content. Return receipt service is also available. But this option is more expensive. With registered mail, extra security measures are taken. Your registered letter will be transported in locked cases or safes. And the post office keeps track of it with every move. You can track your mail online when choosing this option.
It depends on the value of your item. Some items such as gift cards can only be insured if sending as registered mail. If an item that you are sending is extremely valuable, then you should pay the extra price for registered service.
Gold is an example of a high-value item that you would want to end as registered mail with insurance. Because of the high-security measures taken, registered mail may take more time to arrive. This service requires a scan at every location it arrives at.
This slows down the delivery time. Standard delivery time for certified mail is 5 business days. Standard delivery time for registered mail is 15 business days. And adding insurance may also add more time.
But if your concerns are more with security, insurance, and safety of your mail, then having it registered is a must. Registered mail allows for collection upon delivery. This means that you have the option to pay for the service at the time of delivery, rather than at the initial sending time.
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